Salary: Trinity Band C £23,836 - £25,187 pa

Hours: 37.5 hours/week

We have an exciting opportunity for an exceptional individual to join our Executive office team providing support to the Executive Assistant to the CEO and Medical Director’s Personal Assistant.

Responsibilities of an Administration Assistant

  • Providing administrative support for the Executive team, with an onsite presence overseeing the day-to-day operations of the Executive Office.
  • To communicate with the Executive Assistant and Executive team on a daily basis regarding workload, taking on any tasks arising, and giving support as required.
  • To work closely with the Executive Assistant to the CEO and Personal Assistant to the Medical team to deliver administrative support on general tasks and projects
  • To provide diary management support to the Director of Nursing, Director of HR and OD, and the Director of Finance and Resources
  • To deliver any other administration tasks that may come up as part of the day-to-day work of the executive department (e.g., filing, paperwork, directing visitors)
  • To support the work of the EA/PA
  • To support the Executive team with any administrative duties involving scheduling/printing/greeting or escorting visitors/finalising documents
  • To work closely with reception, providing cover on ad hoc basis when gaps in the rota occur

Skills and experience required

  • Possess a good level of computer skills (outlook, word, excel)
  • Excellent telephone manner
  • Experience of working in a fast-paced environment
  • Previous office experience preferably gained supporting and Executive team
  • User level experience working with databases/formalising documents


  • We match Agenda for Change/NHS terms and conditions for maternity, paternity and long-term sickness pay
  • Length of service for those joining directly from another CQC regulated organisation (NHS, social care, hospice) is recognised in annual leave, maternity, paternity and long-term sickness pay
  • A pension scheme is offered with employer contributions of up to 7.5% or a continuation of your existing NHS pension
  • A generous 27 days annual leave increasing to 29 after 5 years and 33 days after 10 years, plus bank holidays (any bank holidays worked will be given back in lieu)
  • Cycle to work scheme and interest-free season ticket loans available
  • Free eyesight test for DSE users and a contribution towards the cost of glasses
  • 25% store discount in Trinity shops
  • Life assurance cover
  • Lots of opportunities to attend exciting and high-profile events e.g. a staff lottery to attend our regular biannual Gala dinner; participating in Royal visits, and the annual summer garden party
  • Regular ballots for donated free tickets and prizes
  • Access to courses of free counselling on the phone or face to face

Download the full list of benefits of working for Royal Trinity Hospice

Royal Trinity Hospice is committed to promoting equal opportunities in employment. Everyone at Trinity is treated fairly with dignity and respect irrespective of age, gender, gender identity, sexual orientation, marital status, civil partnership status, disability, nationality, race, religion or belief. We pride ourselves on being an inclusive organisation that encourages and supports fairness, respect, equality, diversity, inclusion and engagement (FREDIE) in all its forms. 

All successful applicants will be subject to DBS, Occupational Health and reference checks.

How to apply

If you have the skills and experience, we’re looking for, please complete the online application below.

For an informal chat or visit please contact Aaron Fullerton, Executive Assistant on 0207 787 1000 or [email protected]

Closing Date: Sunday 5 February 2023           

Download Job Description and Person Specification

Apply Online

Download Recruitment Pack

Download the full list of benefits of working for Royal Trinity Hospice